Introduction
Welcome to HireAble. We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered interview simulation and evaluation platform.
By using HireAble, you agree to the collection and use of information in accordance with this policy. If you do not agree with our policies and practices, please do not use our services.
Information We Collect
Personal Information
We collect personal information that you provide to us, including:
- Name, email address, and contact information
- Company name and job title (for B2B customers)
- Resume/CV and professional background (for candidates)
- Account credentials and authentication data
- Payment and billing information
Interview Data
When candidates participate in AI-powered interviews, we collect:
- Audio and video recordings of interview sessions
- Written responses to technical questions
- Coding submissions and system design solutions
- AI-generated evaluation scores and feedback
- Interview performance analytics and metrics
Technical Data
We automatically collect certain information when you use our platform:
- IP address, browser type, and device information
- Usage data, page views, and interaction patterns
- Cookies and similar tracking technologies
- System logs and error reports
How We Use Your Information
We use the collected information for the following purposes:
- Providing Services: To deliver AI-powered interview evaluations, generate candidate reports, and facilitate the hiring process
- Improving AI Models: To train and enhance our machine learning algorithms for better interview assessments (anonymized data only)
- Analytics: To analyze platform usage, generate insights, and improve user experience
- Communication: To send service updates, technical notifications, and customer support responses
- Security: To detect fraud, prevent abuse, and ensure platform integrity
- Compliance: To meet legal obligations and enforce our terms of service
Data Sharing and Disclosure
With Employers
Candidate interview data is shared with the companies conducting the hiring process. This includes interview recordings, evaluations, scores, and performance reports.
With Service Providers
We may share information with third-party service providers who assist us in:
- Cloud hosting and data storage (AWS, Google Cloud)
- Payment processing
- Analytics and performance monitoring
- Customer support tools
Legal Requirements
We may disclose your information when required by law, court order, or government request, or to protect our legal rights and safety.
Data Security
We implement industry-standard security measures to protect your information:
- Encryption: All data is encrypted in transit (TLS 1.3) and at rest (AES-256)
- Access Controls: Role-based access with multi-factor authentication
- SOC 2 Compliance: Regular security audits and compliance certifications
- Data Backup: Regular automated backups with disaster recovery plans
- Monitoring: 24/7 security monitoring and intrusion detection
Data Retention
We retain your information for as long as necessary to provide our services and comply with legal obligations:
- Active Accounts: Data retained while account is active
- Interview Data: Retained for up to 2 years after interview completion, or as specified by employer
- Anonymized Data: May be retained indefinitely for AI model training and analytics
- Deleted Accounts: Personal data deleted within 30 days, except where legal retention is required
Your Privacy Rights
Depending on your location, you may have the following rights:
- Access: Request copies of your personal information
- Correction: Request correction of inaccurate data
- Deletion: Request deletion of your data (subject to legal exceptions)
- Portability: Request your data in a machine-readable format
- Opt-Out: Opt out of marketing communications
- Restriction: Request limitation of processing in certain circumstances
To exercise these rights, contact us at hireableai@gmail.com
GDPR & CCPA Compliance
For EU Users (GDPR)
If you are located in the European Economic Area, we process your data based on:
- Your consent for specific processing activities
- Contract performance to deliver our services
- Legitimate interests in improving our platform
- Legal compliance with applicable laws
For California Residents (CCPA)
California residents have additional rights including:
- Right to know what personal information is collected
- Right to know if personal information is sold or disclosed
- Right to opt-out of the sale of personal information (we do not sell data)
- Right to deletion of personal information
- Right to non-discrimination for exercising CCPA rights
Cookies and Tracking Technologies
We use cookies and similar technologies to enhance user experience:
- Essential Cookies: Required for platform functionality and security
- Analytics Cookies: Track usage patterns and improve service quality
- Preference Cookies: Remember user settings and preferences
You can manage cookie preferences through your browser settings.
International Data Transfers
Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place, including:
- Standard Contractual Clauses approved by the European Commission
- Data processing agreements with all third-party providers
- Compliance with applicable data protection frameworks
Children's Privacy
HireAble is not intended for individuals under 18 years of age. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of significant changes by email or through a prominent notice on our platform. Continued use of HireAble after changes indicates acceptance of the updated policy.
Contact Us
If you have questions or concerns about this Privacy Policy or our data practices, please contact us:
